Finance Committee Minutes 23rd February 2012

Minutes of a Meeting of Amble Town Council Finance Committee held on Thursday, 23rd February 2012 at 6.30pm in The Council Office, The Quayside, Amble.

 

1. PRESENT: Councillors Mrs Lewis (Chairman), Bilboe, Hinson and Weir together with the Clerk- Miss E Brown.

 

2. APOLOGIES: Cllrs Arckless, Miss Morrison and Mrs Dargue who were in attendance at other meetings was proposed for acceptance by Cllr Bilboe, seconded by Cllr Hinson and agreed.

 

3. ACCEPTANCE OF DECLARATIONS OF INTEREST:

 

4. RFO’s REPORT:

4.1: Email to St Cuthbert’s First School PTA stating grant request deferred to February meeting to allow time to submit grant application form and supporting documents.

4.2: Letter of thanks received from Amble Development Trust and informing that fencing has now been ordered and will commence as soon as practical.

4.3: Telephone call from Santander confirming processing of bank transfers.

4.4: Email to internal auditor querying available dates for audit in April

4.5: VAT reclaim submitted for period 01/09/11 to 31/01/12

 

5. COMMUNICATIONS:

5.1: Amble Development Trust request for letter supporting Welfare Pavilion project restoration with a small allocation of funding.  £2000 was agreed in the 2010-11 financial year however the money was  not claimed in that financial year. Cllr Mrs Lewis proposed sending the Trust a letter stating it has always been Council practice that a request is only considered against the current year’s budget allocation therefore a new application would need to be made if grant funding was still desired.  The Grants policy was to be looked at under the current review.  This was seconded by Cllr Weir and agreed. A letter requesting support would be deferred to the meeting of the Town Council.

 

6.ACCOUNTS PAYABLE & RECEIPTS:

6.1: The following cheques were signed in advance of this meeting having received approval at the January meeting.

Ref Cheque number Payment made to Reason

Gross amount

TC1101 102559 Children & Families First Donation

£100.00

TC1102 102560 Great North Air Ambulance Donation

£100.00

TC1103 102561 Amble Development Trust Donation

£1000.00

6.2: The following cheques were signed out of meeting and required retrospective approval which was agreed on the proposal of Cllr Bilboe, seconded by Cllr Hinson.

Ref Cheque number Payment made to Reason

Gross amount

TC1104 102562 npower Meeting room electric

£23.53

CM1101 102563 npower Cemetery Electric

£38.70

TC1105 102564 BT Telephone/Internet

£83.86

TC1106 102565 NCC ECDL Extra

£144.00

6.3: The following payments have been made/ received using petty cash.

Ref Payment to/from Reason Amount

Balance

£24.75

PC1101 Chapmans Fountain ink cartridge -£2.75

£22.00

PC1102 T Mobile Phone credit -£20.00

£2.00

 

 

6.4: The accounts for the month were presented for approval and the necessary cheques signed on the proposal of Cllr Hinson, seconded by Cllr Mrs Lewis.

TOWN COUNCIL

Ref Cheque Number Payment made to Reason

Gross amount

TC1107 102566 Amble Development Trust News page

£180.00

TC1108 102567 HMRC Tax and NI month 11

£1147.98

TC1109 102568 ATC Petty cash

£48.00

TC1110 102569 Co-operative Investment  Investment

£50000.00

TC1111 102570 Marine Conservation Society Membership

£35.00

TC1112 102573 United Carlton Copier Charges

£14.45

TC1113 102574 Impact Technical Deposit Firework display

£1000.00

CEMETERIES MANAGEMENT COMMITTEE

CM1102 102572 E & A M Williams Fuel

£12.73

CM1103 102571 DP Builders Memorial Wall

£804.00

CM1104 102575 Impressions Memorial Plaque

£192.00

CM1105 102576 Arco Limited Safety wellingtons x 2

£26.77

6.5: The following amounts have been paid by standing order/direct debit showing on bank statements                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 at 31st January 2012.

Date Method Payment to Reason

Amount

11/01/12 S/O Confidential Salaries & Wages

£415.87

11/01/12 S/O Confidential Salaries & Wages

£986.77

11/01/12 S/O Confidential Salaries & Wages

£1031.86

11/01/12 S/O Confidential Salaries & Wages

£1476.34

30/01/12 S/O Confidential Salaries & Wages

£42.56

6.6: Government Procurement card purchases

The approval of cheque number 102577 for the purchases made using the Government Procurement card was proposed by Cllr Mrs Lewis, seconded by Cllr Hinson and agreed.

Ref Date Payment made to Reason

Gross amount

GP1101 02/02/12 Post Office Postage

£36.00

GP1102 16/02/12 Tick Tock Clocks Radio Controlled wall clock

£39.90

                                                                                                                                           Total £75.90

6.7: The following amounts have been received since the last Meeting and were presented for information:

Ref Payment received from Reason

Amount

RC1101 Bart Endean Inv 13

£200.00

RC1102 John Grenfell Inv 14

£210.00

RC1103 H Harrison INV18

£30.00

RC1104 Safe Harbour Christian Fel Donation – room use

£10.00

RC1105 Alistair Turner Inv 16

£705.00

RC1106 Barclay cash

£1.00

RC1107 Santander Interest

£4.51

RC1108 Co-operative Funeralcare INV11 +12

£2755.00

RC1109 Young Records search

£20.00

                                                                                                                       Total £3935.51

 

8: Acceptance of SPENd/Budget Figures- YTD:

The figures for the month of January 2012 were presented; copies are available on application to the Clerk.  The Clerk explained that credit notes were outstanding re: the Memorial wall project.

A bank reconciliation to date was also available

 

7.  REQUESTS FOR GRANT AID:

7.1: St. Cuthbert’s RC First School PTA – improvements to outdoor play area; as a formal application had not been received despite the Clerk contacting them twice, pursuant to Local Government (Miscellaneous Provisions) Act 1976, section 19 Cllr Mrs Lewis proposed granting a donation of £100 and stating in the grant letter that should future funding be required a formal application should be completed.  This was seconded by Cllr Bilboe and agreed.

7.2: Vitalise (essential breaks for disabled people and carers)This request was supported by accounts and a lot of valuable information was provided , pursuant to Local Government Act 1972, section 137 Cllr Bilboe proposed granting the suggested donation of £186, this was seconded by Cllr Hinson and agreed.

7.3: Hospice Care North Northumberland – pursuant to Local Government Act 1972, section 137 Cllr Hinson proposed donating £100, this was seconded by Cllr Bilboe and agreed.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                       

7.4: Age UK Northumberland – pursuant to Local Government Act 1972, section 137, Cllr Bilboe proposed donating £100, this was seconded by Cllr Weir and agreed.

7.5: Community Action Northumberland –  pursuant to Local Government Act 1972, section 137 Cllr Hinson proposed a donation of £20, this was seconded by Cllr Weir and agreed.

7.6: Amble Sea Angling Club – Open Shore Sea Angling Competition as part of Olympic Torch celebrations – pursuant Local Government Act 1972, section 144 Cllr Bilboe proposed purchasing trophies up to the value of £150, inclusion of ‘sponsored by Amble Town Council’ or use of Town Council logo, this was seconded by Cllr Mrs Lewis and agreed.  This would come out of the budgeted funds for the Olympic celebrations.

7.7: Marine Conservations Society – No donation was proposed.

 

8.  AGENDA ITEMS: None.

 

9. DATE & TIME OF NEXT MEETING: The next Meeting was scheduled to be held on Thursday, 22nd March 2012 at 6.30pm in The Council Offices, Warkworth Harbour Commissioner’s Building, The Quayside, Amble

 

The meeting closed at 7.34pm

Comments are closed.

Copyright © 2013 Amble Town Council. All rights reserved.
Tel:01665 714695 Email: ask@amble.gov.uk

web design northumberland
cheap uggs cheap uggs cheap uggs cheap uggs cheap ugg boots cheap ugg boots cheap ugg boots cheap ugg boots cheap ugg boots uggs outlet cheap jerseys cheap uggs uggs outlet cheap nfl jerseys cheap jerseys cheap jerseys china wholesale jerseys wholesale nfl jerseys wholesale nfl jerseys china wholesale jerseys cheap